How to Use Microsoft Forms?

Microsoft Forms is a simple tool designed for creating surveys, quizzes, and registration forms.

Phase 1: Signing In and Creating a Form

1. Go to forms.office.com.

2. Sign in using your KU email (see Fig. 1).

3. On the main page, click New Form (see Fig. 2).

4. Enter a title for your form (see Fig. 3).

Fig. 1. Sign-in window

Fig. 2. New Form creation button

Fig. 3. Title entry field

Phase 2: Creating Questions

1. Click Add new to create a question (see Fig. 4).

2. Select the most suitable question type (see Fig. 5):

   • Choice: Multiple-choice options.

   • Text: Open-ended response.

   • Rating: Evaluation (stars or numbers).

   • Date: Date selection.

   • Likert: Scale for evaluating attitudes or opinions.

   • File upload: Allows respondents to upload their own files.

3. Adjust question settings: For each question, you can set additional parameters (see Fig. 6):

   • Mark the question as Required.

   • Add a Subtitle for extra explanation.

   • Set response restrictions (e.g., numbers only).

Fig. 4. Button to add questions

Fig. 5. Question types menu

Fig. 6. Modifying question parameters

Phase 3: Sharing and Security

1. In the top menu bar, click Collect responses (see Fig. 7).

2. Choose your sharing method (see Fig. 8): Link, QR code, or Embed.

3. Set security parameters (see Fig. 9):

   • Anyone can respond: Open to everyone.

   • Only people in my organization can respond: Restricted to KU members (allows recording names and limiting to one response).

   • Specific people in my organization can respond: Restricted to selected individuals only.

Fig. 7. Starting the sharing process

Fig. 8. Selecting a sharing method

Fig. 9. Security settings

Phase 4: Reviewing Responses

1. Live Preview: Go to the Responses tab (see Fig. 10). Here you can see statistics, charts, and individual answers.

2. Review in Excel: Select Open results in Excel or download a copy (see Fig. 11).

Fig. 10. Response review window

Fig. 11. Exporting responses to Excel

🛡️ Ensuring Security

• Always use your organizational login.

• For sensitive data, restrict access to KU members only.

• Regularly review who has access to the form.

🆘 Support

• KU IT Support: pagalba@ku.lt

• Official Documentation: Microsoft Forms Help