How to Add an Additional Calendar in the Outlook App?

In this guide, you will learn how to add a shared university or organizational calendar to your Outlook account so you can see all important events in one place.

Step 1: Open the Calendar Section

Open the Outlook application on your computer. In the main toolbar on the left side, locate and click the Calendar icon (see Fig. 1).

Fig. 1. Calendar icon in the Outlook app

Step 2: Start Adding a New Calendar

Once the calendar window is open, locate and click the Add calendar button on the left side, below the calendar grid (see Fig. 2).

Fig. 2. "Add calendar" button

Step 3: Select a Calendar from the Directory

In the new window that opens, follow these steps:

1. In the left menu, select the Add from directory section (see Fig. 3).

2. In the Select an account field, choose your KU account to which you want to add the calendar.

3. In the search box, enter the calendar address (e.g., renginiai@ku.lt) or the name (see Fig. 4).

Fig. 3. "Add from directory" selection

Fig. 4. Calendar search and account selection

Step 4: Confirm the Addition

1. In the dropdown list, choose which calendar group you want this calendar to appear in (e.g., People's calendars or Other calendars).

2. Once you have found the required calendar (in this case, the events calendar), click the Add button (see Fig. 5).

Fig. 5. Final "Add" button

Step 5: Use the Calendar

After completing these steps, the new calendar will appear in your calendar list on the left. You can enable or disable it by checking or unchecking the box next to its name.

💡 Useful Tip

If the added calendar does not appear immediately, wait a moment or restart the Outlook application—synchronization may take up to a few minutes.